Archive Record
Images
Additional Images [82]
Metadata
Title |
Clinch Historical Society 1964 Records |
Object Name |
Proceedings |
Scope & Content |
1. Notice of Dedication of Historic Marker at First Presbyterian Church, Fernandina Beach, Florida, on Sunday May 31, 1964. The Reverend John W. Dozier was Minister of the Church. Participants in the program are listed. Of special note is Miss Kathleen Davis Hardee, the great, great granddaughter of the Church's first pastor. She represents the fifth generation of this family to worship in the church. 2. Old Town Landmark To House Historical Society. Article printed in the New Leader 02/20/1964. States House recently leased to Duncan Lamont Clinch Historical Society for payment of taxes and insurance. Mrs. Jay Bartels was president of the Historical Society. 3. Memo to Officers and Board members of the General Duncan Lamont Clinch Historical Society of Amelia Island (Mrs. Jay Bartels, President, Mr. Louis A. Ferreira, Vice President; Mr. Ira W. Hall, Treasurer; Mrs. Evert J. Elvin, Recording Secretary; Mr. William L. Webb, Board Chairman; Mr. Jay Bartels, Mr. Evert J. Elvin, Mr. John T. Ferreira, Mr. William N. Galphin, Mr. Thomas G. Hall, Mrs. I. W. Hardee (Jr.), Mrs. Nancy Seibert, Board Members). Memo subject: A proposal that our Society adopt a specific set of objectives, together with projected costs, for the purpose of providing definite direction to our activity as well as establishing some budgetary guidelines. Dated 22 June 1964. Discussion of the recent pageant at Fort Clinch. Tentative list of projects: Historical Markers, Historical literature, Contingency fund for pageant production; Establishing a permanent museum, Research, Floridiana Historical Library, Railroad museum, Encourage downtown merchants to maintain historical aspect of buildings. 4. Copy of newspaper clipping from the 20 February 1964 issues of the Fernandina News Leader: Fernandina's Restoration Hopes Given Boost with Donation of Historic House. An anonymous donor turned over the historic Capt. R. J. Downes house to the Society for use as a museum, according to Mrs. Jay Bartels, President of the Duncan Lamont Clinch Historical Society. 5. Letter from R. W. Patrick (Department of History,University of Florida) to W. N. Galphin (Rayonier, Fernandina Beach, Florida) dated 28 January 1964. Letter enclosed proposed texts for historical markers. 6. Unsigned letter (from W. N. Galphin) 11 South 7th Street to Sewah Studios (Marietta, OH) to the attention of Mr. L. M. Thomas. Letter is dated 17 February 1964 placing order for two historical markers with details. 7. Letter from Sewah Studios (Attn: Mr. L. M. Thomas) dated 10 March 1964 from The General Duncan L. Clinch Historical Society of Amelia Island discussing the rubbings of two historical markers (one if for Fairbanks House). 8. Carbon copy (on onion skin) with wording for House of Fairbanks. 9. Rough draft for #8. 10. Typed draft for Home of George R. Fairbanks. 11-12. More wording for Fairbanks Home marker. 13. Letter to Howard J. McCoy, Area Supervisor of Florida Revenue Commission, from Ira W. Hall, Treasurer of The General Duncan Lamont Clinch Historical Society of Amelia Island, Inc., dated 10 July 1964. Enclosure of Application for Tax Exemption for the Historical Society. 14. Letter from McCoy to Hall (see #13) dated 18 June 1964. 15. Letter to David Gatchel, Manager of City of Fernandina Beach,, from Evert J. Elvin, Member of Board of Trustees, dated 20 July 1964. Elvin thanks Gatchel and City Commissioners and City Attorney for consideration received at a special meeting concerning acquisition of the railroad station for museum purposes. 16. Invoice from Thomas Gordon Hall to General Duncan Lamont Clinch Memorial Association dated 1 June 1964. Charges for professional services related to preparing Certificate of Reincorporation of the General Clinch Memorial Association including changing name to The General Duncan Lamont Clinch Historical Society of Amelia Island, Inc. 17. Names of phone numbers of board members. 18 to 22. Undated items but are likely from De De Bartels who was president of the Society in the 1960s. 18. Notes from excavations of Amelia Island by Indians. 19. Copy of typewritten invitation of performance of second annual historical pageant "Romance of Eight Flags." 20. Reports of committee: Marker for plaza, Report of State Meet et al. 21. List of publications with descriptions: Territory of Florida (1837) (John Lee Williams); A memoir of General Oglethorpe (1867) (R. Wright); Barters Travels (1792). 22. Two page list of members, addresses, phone numbers. 23. By-laws approved by the Board of Trustees at its regular monthly meeting on July 13, 1964. Subject to approval by the entire membership at next corporation meeting in October 1964. By-laws of the General Duncan Lamont Clinch Historical Society of Amelia Island, Inc. 24.Typewritten carbon copy stating they subscribe to the purpose of forming a corporation not for profit under the laws of Florida and stating the general nature of the object of said corporation. Signed by Aloysia Bartels, President and Carolyn Phanstiel, Secretary.(Original and carbon copy.) 25.Resolution: Meeting to be held 1 June 1964 to consider advisability of amending the charter of this Corporation. Attached note: If you wish this resolution filed with the Affidavit, it will be necessary for us to have the original. We will place the original with the affidavit without charge.) 26.Certificate of Reincorporation of The General Duncan Lamont Clinch Memorial Association. Article I: Name Article II: General Natural of the Object Article III: Qualifications of Members and Manner of Their Admission (10 Sections) Article IV; Term for Which Corporation to exist Article V: The Names and Residence of the Subscribers Article VI: Officers By Whom the Affairs of the Corporation are to be Managed and The Times at Which They Will Be Elected or Appointed Article VII: Names of the Officers Who Are to Manage All the Affairs of the Corporation Until the First Election and Appointments Under the New Articles of incorporation Article VIII: By-Laws Article X Article XI: Article XII: The Powers, Duties and Functions of the Officers and Board of Trustees (18 Sections) Article XIII: Honorary Presidents Article XIV: Power to Establish Subsidiary Clubs and Organizations Article XV: Common Seal Article XVI: Certificate of Membership Article XVII: Official Organ Article XVIII: Corporation Meeting Article XIX: Committees Signatures: Acknowledgment Affidavit Certificate of Reincorporation 5 Jun 1964 27.Letter from Office of the Secretary of State to Thomas Gordon Hall, Esquire (POBox 444), Fernandina Beach, FL 32034) dated 5 June 1964. Letter acknowledges filing of your charter.contains a list of documents filed as of 1 June 1964 relating to a corporation not for profit: The General Duncan Lamont Clinch Historical Society of Amelia Island, Inc. Signed Tom Adams, Secretary of State by (Mrs.) Althea Norman, Corporations Division Nonprofit Supervisor. 28. Report of meeting held June 1, 1964 to consider amending of charter of Clinch Historical Society. Hall read request be made of the Society. Motion for resolution made to change name of Corporation to The General Duncan Lamont Clinch Historical Society of Amelia Island, Inc. Motion passed to pay $141.74 to Attorney Hall for his services. Approved by Pauline (Mrs. Evert Elvin and Mrs, Jay Bartels. Regular meeting of the Society was held 15 June, 1964 where the following were elected: President: Mrs. J. M. Bartels Vice President Louis A. Ferreira Executive Secretary Mrs. Otto Phanstiel Recording Secretary Mrs. Evert Elvin Treasurer Ira W. Hall. Permanent Board of Trustees: William Webb (Chairman), Jay Bartels, Evert Elvin, John T. Ferreira, Thomas G. Hall, Mrs. I. W. Hardee, Jr., William N. Galphin, Mrs. William Seibert. Minutes of the Regular Board of Trustees meeting held 13 July 1964Minutes of regular meeting of the Board of Trustee held 14 September. Project Chairmen named: Membership Mrs. Nancy Seibert Programs Mrs. J. J. G. Cooper Historical Markers Mr. W. N. Galphin Historical Literature and Library Mr. Otto Phanstiel Historical Pageant Paul Burns Historical Museums Historical Research Ed Mahoney Historical Souvenir Evert Elvin Publicity Mrs. I. W. Hardee, Jr. Minutes of quarterly meeting held 20 October 1964. Program speaker was Harold Baker, News director of WFGA-TV station. Script "Romance of Eight Flags" By-Laws of Corporation read and approved. "Island Cooking under Eight Flags: cookbook ready for sale. Minutes of Board of Trustee meeting held 9 November 1964. Repair of Captain Downes House discussed. |
Object ID |
2018.353.016 |
Collection |
Clinch Historical Society |
Caption |
Dedication of historical marker |
Number of images |
88 |
People |
Adams, Tom Allison, Henry J. Arnold, Evelyn Baker, Harold Bartels, Aloysia Bartels, Jay Bartels, Aloysia Bartram Beard, James (Mrs.) Bell, James Britton, Faith Burns, Paul C. Cooper, J. J. G. (Mrs.) Davis, Ernest P. Jr. Downes, Robert H. Downes, Robert H. Dozier, John W. Elvin, Evert Elvin, Pauline Fairbanks, George Rainsford Ferreira, John T. Ferreira, Louis A., Jr. Galphin, William N. Galphin, William N. Gatchel, David Geoffrey, Maurice Hall, Ira W. Hall, Thomas G. Sr. Hardee, Suzanne Davis Hardee, Kathleen Davis Johnson, E. J., Jr. Johnson, Elaine Lewellen Mahoney, Ed McCoy, Howard J. Moyer, Nelson (Rev.) Norman, Althea Oglethorpe (General) Phansteil, Otto (Mrs.) Phanstiel, Carolyn Seibert, Nancy Sorenson, Ben Thomas, L. M. Tillman, Tommy Webb, William L. Wingate, Claude |
Search Terms |
Affidavit By-Laws Captain Downes House Captain R. J. Downes House Certificate of Reincorporation Charter City of Fernandina Commissioners Cook Book Duncan Lamont Clinch Historical Society Fairbanks House Fernandina News Leader First Presbyterian Church Florida Historical Society Florida Mirror Florida Revenue Commission General Duncan Lamont Clinch Historical Society of Amelia Island General Duncan Lamont Clinch Memorial Association Old Town Railroad Depot (Play) Resolution Romance of Eight Flags Sewah Studios WFGA-TV |
Subjects |
Boards of Trustees Books By-laws Certificates Charters Excavation Historic sites Historical markers Historical pageants Historical societies History Meetings Museum Names Performances Railroad stations Resolutions Tax exemptions Newsletter Clincher |
Date |
1964 |
Year Range from |
1959 |
Year Range to |
1964 |